Platform Features
BillRoute handles every step of the invoice lifecycle — from capture through approval, PO matching, and ERP sync.
Capture & Extraction
BillRoute ingests invoices from any source and extracts every field — automatically, accurately, and without manual entry.
Email, uploads, and vendor portals — invoices enter BillRoute automatically, no re-keying required.
Batch PDFs are detected and split into individual invoices with color-coded page assignment — no manual sorting.
Field vendor invoices written by hand are read and extracted alongside digital ones — no special handling required.
Re-submitted invoices are flagged before they reach approval — catching duplicates at the point of intake.
W-9s, insurance certificates, and other attachments are automatically identified and separated from invoices.
Invoices are coded to the correct GL account at the line-item level using AI trained on your historical patterns.
Workflows & Approvals
Configure the exact approval structure your org uses — multi-tier chains, bypass rules, and auto-escalation — and let BillRoute handle the routing.
Invoices whose PO match needs a decision before they can be approved or submitted.
Configure PM → Regional → CapEx Director chains, or any approval structure that matches your organization.
Create POs in BillRoute and match incoming invoices automatically — discrepancies flagged before approval.
Routine utility bills and trusted vendor invoices skip approval automatically based on rules you configure.
If an approver is unavailable, invoices escalate to the next person in the chain automatically — no manual follow-up.
Only invoices that need human attention surface in the exception queue — everything else flows through untouched.
Every step — capture, coding, approval, posting — is logged with timestamps and user attribution for compliance.
Visibility & Reporting
Real-time dashboards and metrics give AP teams, Controllers, and CFOs the visibility they need — across every entity, every month.
Real-time metrics on invoices processed, error queue size, dollar value handled, and team efficiency gains.
Speed to submission, upload success rate, and FTE efficiency calculated automatically and updated each month.
Invoices routed and reported across multiple entities, properties, and management structures from one view.
Approved invoices post to ResMan, Coupa, and standard ERP formats automatically — clean GL coding, no manual entry.
Track AP performance improvement over time — current month vs. last month, updated automatically.
Measure how long invoices take from email receipt to ERP submission — across every property in your portfolio.
Get a personalized walkthrough of BillRoute for your team and invoice volume.
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